Report to: Marketing Manager

OVERALL JOB PURPOSE:
The Secretary works under the direct supervisions of Marketing Managers, providing high quality and efficient assistant work to the Business Development / Marketing team.

DETAILED RESPONSIBILITIES:
· Assists BD / Marketing team in daily work
· Drafts documents, such as letters, memos, spreadsheets in both English and Chinese
· Document preparation (presentation and other document) in terms of translation, formatting, printing, binding, etc.
· Assists the BD / Marketing team for information research, analysis and summary, including daily energy news collections
· Keep filing for BD / Marketing team both in hard copy and Intranet
· Arranges BD / Marketing related meetings, travels and events
· Prepares EBER for managers in accordance with the company policies
· Maintains managers' calendars and organizes flow of administrative work through office manager
· Keeps good records of calls from Clients and partners when the managers are not available, and coordinates responses back
· Accompanies professionals from other offices or clients for sight seeing / shopping and effective communicates with internal and external visitors
· Interpretation during business meetings when necessary
· Performs other general clerical duties as needed

EDUCATION AND EXPERIENCE REQUIRMENT:
· Minimum requirement: Bachelors degree in English or International Trade
· Advanced verbal/written translation, communication and client service skills in both English and Chinese.
· Proficient in the use of standard business application software
· Must produce accurate work and meet established deadlines without reminders
· Hard worker and team player
· Above 2-4 years solid experience in a secretary, assistant or administrative role
· Ready to work under pressure, maintain positive and cheerful personality