Responsibilities:

• Operator, visitor management;
• Mail handling: receiving, notification, distribution and record filling;
• Update the office contact list;
• Book the air-tickets, reclaim the boarding pass;
• Drinking water booking and manage the lunch card;
• Purchase the stationery, keep the record, and make the monthly purchasing plan;
• Maintain the public equipments, such as projector, digital camera, conference telephone, and make the record;
• Arrange the meeting room, provide the preparation need;
• Contact with the printing suppliers, manage the printing of business presswork, such as business card, brochure, etc;
• Work out the monthly bills of postage, air-ticket, business card, stationery.
• Draft out administrative documents, keep and pigeonhole the department documents.
• Assist in organizing activities; accomplish other tasks as to the department manager's required.
• 负责接听总机电话及接待来访客人。
• 负责收发传真文件、邮件、报刊。
• 负责编制及更新员工通讯录。
• 负责预订员工的机票，回收并整理登机牌。
• 负责预订及管理办公室饮用水及员工午餐卡。
• 负责采购办公用品及管理库房，做好出入库记录，每月底根据库存情况编制月度采购计划。
• 负责保管公司物品，包括投影仪、数码相机、会议电话，做好借用记录。
• 负责管理会议室，为员工会议提供相关帮助。
• 负责联系印刷单位，定期印制员工名片及其他印刷品。
• 负责统计邮费，机票费，采购费等，并根据财务要求制定账目明细。
• 负责起草行政文件，并保管和定期归档部门文件资料。
• 协助组织公司活动，完成部门经理交代的其他工作。

Requirements:

• College degree, major in sereatary or hospitality management.
• Have the training experiences of document-writing, file-keeping, business etiquette.
• Scrupulous and sociable behavior, good personality, strong sense of responsibility, team-spirit, highly confidential consciousness, good time management and distinguish the importance.
• Fluent English on listening, speaking, reading and writing, especial the English verbal communication.
• Good writing skill, the ability of drafting business documents, meeting minutes, etc.
• Good skills on working facilities, including computer, copier, printer, fax machine, scanner, general knowledge of maintenance.
• Quick speed in typing, also have good MS skill.
• Good appearance, standard mandarin.
• Both Chinese & English CV are necessary, recent photo is plus.
• Shanghai Hukou is a plus.
• Working experience within hotel industry is highly preferredl.
• 大专以上学历，文秘及相关专业。
• 受过文书写作、档案管理、商务礼仪等方面的培训。
• 工作细致认真，善于交流，性格好，责任心强，具有团队精神，保密意识强，有效的时间管理及轻重缓急处理办公事务。
• 具备良好的英文听说读写能力，特别是英语交流能力。
• 有良好的文字表达能力，能起草基本的商务公文、会议纪要、行政文案。
• 熟练使用电脑、复印机、打印机、传真机、扫描仪等基本办公设备，具备一定的维修常识。
• 打字速度较快，熟练使用 MS 等办公软件。
• 相貌端庄，仪态大方，普通话标准。
• 中英文简历，并附个人近照。
• 有酒店工作经验者优先考虑。