Department: Parts

Key Objectives:

To support all transportation related operations in parts distribution of BMW China.

Main Tasks:

• Invoice verification
Check and confirm list of service charges provided by service providers and get exchange rate from finance before invoicing on monthly basis. Communicate to service providers for any discrepancies and correctness and internal report for big discrepancies.
• Payment to service providers
Receive invoices from service providers and process payment, like arranging for payment voucher, preparing for supporting documents in case required by finance.
• Transport claim processing
Get transport claim reports from claim specialist on monthly basis. Check claim documents provided by dealers on server and coordinate with dealers for missing documents and information. Prepare claim documents of BMW China.
Consolidate all necessary documents and forward to insurer by email with originals by post.   
Make claim analysis report on monthly basis.
• Vendor set-up
Set up vendors for service providers in case of necessity.
• Inbound shipments
Daily monitor inbound airfreight shipments and sea freight shipments with Depot Beijing by compiling pre-alerts and coordinating with forwarders and customs brokers.
• Local distribution support
Receive and review daily track and trace report provided by local forwarders. Find and investigate abnormal or delayed deliveries and coordinate with service providers for improvements.
Collect information and feed back to dealers and customer service for any enquiry about local deliveries.
• Special process reaction
Collect quotations from and handle with forwarders for special transportation request or demand, such as between BMW warehouses or from dealers to BMW warehouses.
 
• Internal and external communication
Communicate with internal departments like finance, warehouse team, import team and area managers for any transport related issues and dealers’ cooperation.
Coordinate with service providers of warehouse and local distribution to collect necessary information and reports, monitor the smooth running of daily operation and obtain persistent improvement.
Communicate with insurer concerning transport claim cases.
• Additional tasks
Handle any additional tasks might be defined by transport manager and logistics manager.
Willing to travel
Know How:
4.1. Education
Bachelor degree in business administration or logistics management

4.2. Additional Qualifications:
IT-knowledge (MS Office, SAP R/3)
English business fluent, Chinese native

4.3. Job experience
Professional working experience with forwarders and service providers
Experience in supply chain processes of automotive industry and general knowledge of
Warehouse management preferred.

4.4. Personal Competencies
High level of self motivation, self-initiative and flexibility
High level of communication skills with proven abilities to deal with enquiries of customers and coordinate with business partners
Self-confidence, reliable and improvisation skills
Ability to cope with stress and objective-oriented working methods
Capacity for teamwork
Capability of problem shooting and proposal for solutions